Yet another ? --- Outlook - 8125, K-JAM, P4300, MDA Vario General

Well I had to come out of the lurking shadows, so I might as well go ahead and get the rest of my questions out.....
In our office network, I am able to specify that person xxxx can add items to my Outlook calendar, tasks, etc. It appears that these are implemented through a email-based VCARD capability.
Is there a way to send outlook meeting requests and task reqests from the WM05 Pocket PC?
thanks...BriansPhone

Related

phone contacts mixed up with email contacts

I can't find an easy way to display my list of people I phone (about 110) without it being mixed in with all my contacts that Outlook has gathered from email (1766). I can call them up via SIM manager but it takes about 30 seconds to build the list .... and I'm not sure whether people I add in here are reflected in my Contacts and vice versa. I'm sure there's a market for an app that manages email and phone numbers separately
Mike
why ?
i moved all my sim contacts to outlook as soon as i got the xda
havent had any reason what so ever to have any on the sim
Two reasons really:
Searching through a huge list while driving is much more difficult than it used to be on my ordinary cellphone with just 100 plus entries, and secondly MS Voice Command (I think) has to build a database for all 1700 outlook contact entries - I think this might be why it's misbehaving.
...... but I don't see anyone else complaining about this, so maybe I'm just working in some weird way
Mike
Create a sub folder in outlook, and move all your email contacts to that folder, then of course you'll need to tell outlook, through the options, the location of the new folder to use for your email address book.
Then leave all your phone contacts in the default contact folder, and this is the one active sync uses when syncing.
This is all due to a limitation in Active Sync whereby you can't specify the folder to be used for syncing, even though, of all things, Nokia PC Suite will do this, whilst microsoft's own solution WON'T.
The other alternative some use, is to use CATEGORIES.
By tagging all your phone contacts with a category label, say for example phone, then you CAN set up activesync so that when it syncs, ONLY contacts of a certain Category are synced.
Hope this helps fit your problem.
Hey .... both of those suggestions sound good. I will experiment. Am I right in thinking though, that I then won't have any email addresses at all in my XDA2. I guess I can live with this, as I'm generally only replying to emails with the XDA2
Mike
the way i do it is to have a category in outlook; i use the category of peronal which is out of the box outlook and then in active sync you have the option of synching only people in a categoy. i have outlook 2003
mikesands said:
Hey .... both of those suggestions sound good. I will experiment. Am I right in thinking though, that I then won't have any email addresses at all in my XDA2. I guess I can live with this, as I'm generally only replying to emails with the XDA2
Mike
Click to expand...
Click to collapse
Er that depends.
Now I'm not sure what your original question meant?
The follow up implies that you do want Email address contacts on the XDA2.
So in simple terms, either you do want them, or you dont.
If you want a more prescriptive choice, let me know a bit more detail of what you are hoping to acheive, and I will let you know if there is a way or a workaround for it....
If only SOME contact records containing an Email address are needed by you on the XDA2, then just also tick them as a "Phone Contact" in the Category field, and these will then sync accross if you use Categories as the method.
Let me know exactly waht you mean...
actually your summary of what I want is pretty spot on. A few email addresses and ALL my phone contacts on the XDA. All my email addresses on the PC (I don't really care about the telephone numbers being on the PC). I followed your advice - but didn't think it through properly. I deleted all my contacts on the XDA, then set active sync on the PC to synchronise only the contacts I'd marked as phone contacts. Of course when it sync'd it decided to wipe out ALL the contacts on the PC. No matter - I have a backup - but incidentally I found that with just the 118 contacts from my SIM card loaded into the XDA, both Voice Command and Fonix were dramatically imroved.
Mike
If you open contacts, and then tap on the w, m, h, or e, you will see the available contact details for each person. Just set it to display what you want and it will be remembered between syncs.
IE. Joe Bloggs with a mobile (m), e-mail (e) or work phone (w), home phone (h). If you want the mobile phone number displayed, tap on the letter and choose M.
Cheerio
Howard

Activesync with two accounts - Exchange Server + Outlook

I've just started using the Outlook Domino connector to enable me to use Outlook to access our Lotus Notes server, and more importantly, sync my Notes inbox, calendar etc with the i-mate without other third-party software (I was previously using mNotes from CommonTime which didn't totally satisfy my needs).
Whilst I'm now thrilled with the Outlook/Notes/i-mate sync scenario, which is working beyond my expectations, I'm a little hesitant to set up my Activesync to Exchange Server Account (from Club i-mate) which I also use for private email because I'm unsure whether this dual server via Activesync scenario will work (and I can't jeopardize my Notes mail / calendar integrity to check).
So, has anybody tried using Activesync to syncronize with their PC's Outlook inbox / calendar etc, PLUS a server sync with Exchange? What happens? Do you just end up with two Inbox items in Activesync? Does all your email etc from all accounts end up in the same PPC inbox (and then both accounts)?
Any first-hand experience would be greatly appreciated.
Thanks.
Hi,
it is not possible to do both with ActiveSync. If you configure ActiveSync for server sync it no longer synchronizes with Outlook locally.
You can use IMAP or POP3 for your additional accounts, I am using Exchange for my main account and IMAP for other accounts and it works fine.
Okay Softworkz, that's what I was afraid of.
Unfortunately Clubimate don't allow POP (or IMAP) access for member email, so it's one or the other for me then.
Thanks for your comment.
Ooooh interesting - what was up with mNotes? =) Version 3.5 is out soon by the way - and I'm working on some stuff for our new website..
Hi Madkat,
I used mNotes on my original XDA and now my i-mate with great success for ages, until I made the mistake of creating categories for my contacts. Once I happened mis-type a category name and that was when I discovered that I couldn't delete them - at all.
No matter what I did I couldn't stop rogue categories from appearing in the drop-down list. After removing all contacts from the rogue category, and then deleting it on the i-mate (or Notes, it didn't matter), the rogue category would still appear in the drop-down list, and in the add / remove categories sceen as [category name] (not in master category list), or words to that effect. I also played around with the mNotes config app which is installed on the device (which was just about all I could find in the user manual relating to categories), but the manual didn't match what was installed (guess it hadn't been updated for that section), and I wasn't successful.
I actually posted a question on xda-developers about it, but wasn't able to sort it out. I just became frustrated in the end. I'm not sure I'd go back to it now because I'm so impressed with the Outlook Domino Connector and not having to use Notes for my e-mail at work - I hate notes as an email client, especially with all the 'customisations' our IT jerks have done; we don't have rights to do anything - can't even create rules to move mail to other folders based on content anymore. It's a shame they don't upgrade to Notes 6, but there you go.
TBH I hate Notes as a mail client too!! If I didn't have to do any Notes development I'd be using IMAP on the Domino server & Thunderbird on my PC.
I think it is worth mentioning, though, that during your 30-day evaluation you are entitled to full tech support by email and/or phone - bit late now though! D'OH.
i just do not want to open another topic....
i have a pc with win xp and ms outlook... ms outlook is set up with an exchange server for all items (email, calendar, tasks etc)
is it possible to sync, via activesync, my windows mobile device with the content of ms outlook on my pc? the purpose is to have the same calendar, tasks and contacts on my phone WM device also...
thanks

Microsoft Outlook Replacement?

Anybody know of a program that is a suitable replacement for Microsoft Outlook which can sync to the Touch?
I'm coming from the Palm platform and the Palm Desktop was so much easier and simpler to use.
I've seen replacements for the Touch contact program but nothing to replace Microsoft Outlook for the desktop.
I'd like to remove Outlook from my computer and find something that would sync contacts and or appointments to the Touch.
http://funambol.com/
There are a lot of other possibilities to replace outlook and/or activesync. But after reading the adventures blog of someone who tried them all out it was very convincing that this is the best. Actually he described 8 different solutions on his blog, most of which I had not been able to find googling for over two days.
For those of you who are still relying on Outlook: it has proven it's reliability to me from 1997 till last week. Then it crashed, refused to open my pst file with all my contacts, my appointments, my tasks and an email archive of overr 3 years. It also refused to start with a backup pst. It also refused to start from scratch with a new profile and import either an old pst or comma delimited backup.
It'll take me some time to recover from this horror scenario
I'd just like to pipe up and say that I'm not a fan of the ActiveSync/Outlook combo either. I always end up with duplicate or even triplicate contact entries. A friend of mine who uses Hotmail as his primary email says he doesn't have this problem, but I refuse to be forced into Hotmail just for this purpose.
If your primary email is GMail, then follow the directions here:
http://www.google.com/support/mobile/bin/answer.py?answer=138636&topic=14299
And your contacts and calendar will stay in sync via Google's own Exchange server. Unfortunately, they don't have Mail syncing via Exchange yet for some reason. But you can set up GMail with IMAP in your Email client, or you can download a third-party push-email software which will allow for a further realtime-ness to it all.
As for desktop software beyond Outlook, I don't think I can make any suggestions, I've been on GMail for a long time now. And even more so, I've been using Android full time for nearly a year now, which is even better than my above suggestions, as long as GMail is what you use primarily.

Outlook 2007 rules and sub folders

Hi all,
A quick question.
I just started syncing mail with my wm6 device.
Problem is i have rules forwarding mail to my pst. These mail messages do not get forwarded to my device, so i miss out on them until i come back to my pc with outlook.
I tried to move all the folders under inbox and it will sync mail but you dont get any notifications.
Is there an app that i dont know about? Has anyone doing anything differently or can you suggest something.
thanks in advance.
if all your mail arrives to both your desktop and your ppc you can mark an option to keep the mail on the server and delete them from the server only when they reach your PPC.. unless i missed your point..
I'm not sure if I understood correctly, but right at the moment I'm battling the issue of POutlook not being able to sync 'big' Outlook folders other than Inbox (so, no Sent Items, no custom folders, no Junk Mail ).
This is an inherent limitation (and a liability) of ActiveSync. You may have heard a few choice words on its subject... and believe me, they are all true. AS is just the barest bones, nothing but.
If you DO look for syncing Outlook folders other than just the Inbox, you'll have to shell out quite a few bucks. A moment ago I've finished testing Chapura's Pocket Mirror Professional, a piece of soft that acts a bit like an add-on (or possibly a gateway) to AS. Looks promising, works as advertised, and costs 50 USD. Sigh.
If you want to take a gander, HERE it is.
Best of luck.
To add a bit more info .. basically .. in outlook i have a personal folder (PST) and under that ill have employee1 .. employee2 etc ... so when i recieve a message from them the outlook rule moves it into the correct dub folder.
Now if a rule moves the message to the correct sub folder it doesnt send it as well to my HTC.
anything that doesnt have a rule .. ie just stays in my inbox .. will get forwarded on to my HTC.
So im looking for a way for it all to come to my HTC WM6 inbox.
test7875 said:
Hi all,
A quick question.
I just started syncing mail with my wm6 device.
Problem is i have rules forwarding mail to my pst. These mail messages do not get forwarded to my device, so i miss out on them until i come back to my pc with outlook.
I tried to move all the folders under inbox and it will sync mail but you dont get any notifications.
Is there an app that i dont know about? Has anyone doing anything differently or can you suggest something.
thanks in advance.
Click to expand...
Click to collapse
I use an Exchange 2003 server at work and outlook 2007 on my laptop and WM6 on my PDA and they all sync just fine. If you use Exchange, here is what I did:
All rules created on my laptop (Outlook 2007) are server side. You have the option of making rules either client side or server if you did not know.
I use Emoze ( www.emoze.com ) to sync everything up since for some reason I can not get activesync to work properly (certificate problem).
Check it out, it is free and it works very well.
I have 18 sub-folders that sync perfectly!
-asb
you can get them to sync but no notification
to get the emails to the phone just go to outlook on the phone and go to tools then manage folders and there you can check which folder you would like to sync to the phone
but the phone will not notify you when you get a new msg in anything other then the indox folder
still cant figure that one out

I want to be alerted when subfolders receive mail.

My work, unfortunately, uses Groupwise and I'm gonna get no support in getting a Groupwise mobile server or anything setup, so I'm stuck with syncing local for contacts and appts and tasks. I am, however, using and IMAP access to get my emails, and this works pretty well with the default Pocket Outlook email client.
One thing missing is that I have a couple of subfolders where I have rules that automatically direct emails from like my Boss or other people into the folder so it doesn't get lost in the shuffle of other stuff. However, I'm not getting notification when new emails are pulled into those folders. If I go into my email program I can see that I have new emails there, but I get the buzz or message icon that I have new emails. Is there anyway to make it so when new messages get pulled into the subfolders that I also get notified?
Ideally I'd REALLY like to stick with the default email program as I'm also using Mobile Shell and mobile shell apparently only integrates with the default email app.
RedRamage said:
My work, unfortunately, uses Groupwise and I'm gonna get no support in getting a Groupwise mobile server or anything setup, so I'm stuck with syncing local for contacts and appts and tasks. I am, however, using and IMAP access to get my emails, and this works pretty well with the default Pocket Outlook email client.
One thing missing is that I have a couple of subfolders where I have rules that automatically direct emails from like my Boss or other people into the folder so it doesn't get lost in the shuffle of other stuff. However, I'm not getting notification when new emails are pulled into those folders. If I go into my email program I can see that I have new emails there, but I get the buzz or message icon that I have new emails. Is there anyway to make it so when new messages get pulled into the subfolders that I also get notified?
Ideally I'd REALLY like to stick with the default email program as I'm also using Mobile Shell and mobile shell apparently only integrates with the default email app.
Click to expand...
Click to collapse
I would like the same.
I have never found a fix to this issue and IIRC it is a limitation of the software.
I am using gmail so I just set up forward rules and dummy accounts. So I had account X with sub directory Y I have the email intended to Y get forwarded to account A and set A as a separate account. I dont know if this would work with mobile shell ( if it only looks at the outlook account)
tedet said:
I have never found a fix to this issue and IIRC it is a limitation of the software.
I am using gmail so I just set up forward rules and dummy accounts. So I had account X with sub directory Y I have the email intended to Y get forwarded to account A and set A as a separate account. I dont know if this would work with mobile shell ( if it only looks at the outlook account)
Click to expand...
Click to collapse
It is indeed an Outlook issue. It only sends alerts on mails in the inbox. On my exchange server, the emails are redirected on the server before Outlook ever sees that they touch the inbox and thus no alert.
The only solution is some sort of third-party app, that would be nice.
If you're using Groupwise as your mail server, what is the email client you run on your workplace computer? And your workplace computer OS?
If your accessing Groupwise mail through Outlook on your work computer, your rules can be setup as client side instead of server side rules. If Groupwise behaves like a MS Exchange then your client side rules would only process when you're logged into your Outlook client. So when you're not in front of your PC, you wouldn't move your mail from your Inbox. Thus making them invisible to Pocket Outlook.
Or you could setup some special notification or delayed move rules. Again assuming you're using Outlook. Ornic InboxRules can be used to create some complex rules if you go that route. I haven't personally used it, but I used the predecessor to it called CaTrap to parse the sender, subject, and parts of the body into a another email and forward that via SMS to my phone.
If you can manage to get stuff to your Pocket Outlook Inbox, there are a few good tools that will give you advanced notification options on your phone. See this thread for details. Hope this helps to get you started.
You can see on http://www.magica.ro/pda_pocket_checkmail.php an application which solves your problem; it works together with ActiveSync and Outlook Mobile in order to alert users about unread mails in Inbox and Subfolders.
You can test it by downloading the demo version.
We published version 2.0 of CheckMail application.
New features are:
- displays messages on "Today Screen";
- audio alert when new messages are received;
- audio reminder if the new messages where not read (the interval when these verifications are made is selectable by user);
- by taping on CheckMail application, user can open Messaging application (Outlook);
- user can select in CheckMail application not to check Inbox (only subfolders).
Visit http://www.software.magicashop.ro/pda_pocket_checkmail.asp to see details and demo application.

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