Database Users

Gmail POP’ped to desktop and IMAP’ped to Wizard?

I would like to read my gmail email in MS Outlook on my computer, and while I am away from it, read the new only emails (the ones not yet downloaded to desktop) from my T-mobile MDA.
The way I understand it is done is to POP emails to desktop (which deletes them from the email server) and use IMAP on the mobile device to read whatever is not POPped yet. The problem is that Google’s Gmail does not support IMAP protocol. So how do I do this then, other than to change to an email provider who supports both POP and IMAP?

In gmail's POP service you can choose to either delete or archive email d/l by your device. You could read ur email from your pda then the email you just read would be archived into another folder.

I think what you need to do is change the settings in MS Outlook on your desktop to leave a copy of the email on the server for x number of days. On your PDA change the imap server settings to only download the last x number of messages or messages that were received in the last x number of days. I don't use a POP server anymore but you should be able to use the "tools" then "email accounts" then "view or change exisiting email accounts" and look for something along the lines of leave copy/copies of email on the server so that way Outlook doesn't delete them from the server.... In terms of the POP settings on the PDA make sure that it is never deleting emails off the server otherwise you are going to be faced with "dissapearing" email messages.
Hopefully this helps or someone else can be more helpful.

go to your gmail account, in the settings you can set it to be accessable through POP, do that. Dont forget to set it to leave a copy on the server
On your PDA you need to configure Outlook to accept the gmail accout.
go Start > Programs > Messaging
at bottom of screen choose Accounts
click New
enter email address click next
enter Your Name, User name, Password ( I leave the save password box ticked as I am idle ) click next
choose account type POP3
choose Name POP3 (unless you have option to choose another name you like better) click next
in server information
set Incoming as pop.gmail.com
set Outgoing as smtp.gmail.com
click the options button, page 2 of 3 check Outgoing requires server auth , check box Require SSL
click next
box now shows all Accounts as New, Text Message, POP3
click the OK top right of screen
thats it, done.

Wizzer said:
In gmail's POP service you can choose to either delete or archive email d/l by your device. You could read ur email from your pda then the email you just read would be archived into another folder
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Click to collapse
...and hence not downloaded to the desktop if I understand correctly.
justintime07 said:
On your PDA change the imap server settings...
Click to expand...
Click to collapse
Gmail does not support IMAP unfortunately. Also, I do not want to go by the number of days or number of messages because those things are not known in advance. I only want to pop email to my computer, and read whatever is not popped to the computer from the mobile device.
tbc_borg, the instructions are helpful if I only wanted to read email from the road. But after email is downloaded to the device, Gmail does not pop it to the desktop, which is not good for me.
I think I found how to do this.
I got another gmail address, set up forwarding of everything from the main email to the second one (with the original left in the main Inbox). I pop everything from the main email to the desktop and from the second email address to the Wizard. I will be receiving duplicate emails to both desktop and the mobile device, but that is better than having only half of emails on the desktop. Any better ideas? I searched extensively, found nothing smarter (well, again, other than finding an email provider that supports both pop and imap protocols).

I had the same problem. What I did was open a second relay a/c, eg [email protected]. I then added a forward on all mails from my normal gmail account to the relay account. On my phone I have my incoming mail server set to the relay account but my outgoing server set to my normal account. This means that all your mails will be forwarded to the relay account and when you want to reply to any of them on the phone it will send them from your normal account!
Bit of a roundabout way of doing things but works fine!

WOW, good hint with the different outgoing server, decmac! It works just as expected!
But I noticed something else that is wrong. I send a test email to my main email address, it gets forwarded to the relay email address. Send/receive from computer, receive the email fine. Send/receive from Wizard, receive it fine as well. So far so good. However, when I send/receive from the Wizard again, the email message that has just been downloaded gets DELETED and is nowhere to be found on the device (not even in "Deleted Items" folder.) I wonder what I have missed in the settings somewhere.

Yeah, that's a problem. It seems to only keep a current copy of your Gmail inbox on the phone so when you do send/receive it overwrites everything. What I have done to get around this is select "Get Message headers only" and select "Include x Kb of message body" Make x big enough to get all of your messages. It then keeps my messages in my inbox until I either delete it or select "Get entire message and any attachments" in the email message.
Not sure if this would work but maybe move messages into a local folder on the phone. Haven't tried this but in theory it should work! The above works perfect for me!

Perfect! It works!
Vielen Dank!

Kein Problem

Activesync updating email

Hi, I've an IMAP email account setup on my phone (nothing to do with Outlook). I've unticked the box to auto check for new messages every n minutes, but whenever I activesync it gets the new messages. I can't for the life of me find out why it's doing this, any one have any ideas?

Activesync
When you first connected the device, there was an option what to synch, and by default email is one of the things. You can fix it by synching, then choosing Tools/Options from the PC menu and unchecking Email. (It doesn't synch notes by default, which you can also fix here.)

prestonmcafee said:
When you first connected the device, there was an option what to synch, and by default email is one of the things. You can fix it by synching, then choosing Tools/Options from the PC menu and unchecking Email. (It doesn't synch notes by default, which you can also fix here.)
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Click to collapse
Thanks for the reply. That only applies to Outlook email though doesn't it? I'm talking direct to the IMAP server here, it just seems to do an automatic send/receive when doing an activesync.

Pop popped
bluesxman said:
Thanks for the reply. That only applies to Outlook email though doesn't it? I'm talking direct to the IMAP server here, it just seems to do an automatic send/receive when doing an activesync.
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Click to collapse
When I had that box checked, it synched whatever mail was up -- for me it synched Pop mail. I don't know if that means it would also synch exchange.

Thanks for the help, maybe that's it then. I unchecked the box, but it came up with a warning that all email on the PPC would be removed - not particularly desirable! In any event I quite like the feature, just would like to know how it happened as I'd never seen it do it before.

how to keep mails on the X1 that are allready gone on the server

The X1 always deletes the mails saved on the device if they arent stored on the server anymore after checking for new mails. Is there a way to keep mails that are no longer on the pop3 server?

If you are using POP3, the emails you downloaded to your device should stay there regardless of removal on the POP3 server. The only reason that would explain this behavior is that you are using IMAP and not POP3.

I'm using pop3 and the mails disappear.

nurps said:
The X1 always deletes the mails saved on the device if they arent stored on the server anymore after checking for new mails. Is there a way to keep mails that are no longer on the pop3 server?
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Click to collapse
That's not how POP3 works. You are describing IMAP server behaviour.

nurps said:
The X1 always deletes the mails saved on the device if they arent stored on the server anymore after checking for new mails. Is there a way to keep mails that are no longer on the pop3 server?
Click to expand...
Click to collapse
in options you have to select "don't delete mail from server" or "keep mail on server" I don't remember exactly but there in an option to do it, look around in advanced account settings

Well doenst really matter that its not supposed to work this way.
How do i fix it? Obvioulsy a bug, is it working with your phone?

guap said:
in options you have to select "don't delete mail from server" or "keep mail on server" I don't remember exactly but there in an option to do it, look around in advanced account settings
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Click to collapse
Yes i have that option selected...the X1 is not deleting it from the server...its deleting it from the X1, after the mail is deleted from the server by my PC, on the next "send / reveicve" operation.

so check "don't delete message if deleted form server"... it's in advanced options too

Where would that option be? On the same page as the "dont delete from server option"? If yes i dont have that. (german version of windows mobile and Xperia) Maybe there is a direct registry setting if i cant get it through the options?

The problem you're having is most likely to do with retention. Eg "delete messages after 7 days". Use POP3 but also check your retention settings.

And where would i find this setting? I only find the option for downloaing Mails from today, 3 - 30 days old or all. But this hast nohting to do with deleting them once theyre gone on the pop3 server.
And thoose messeages dont vanish on their own...they get deleted after i check for new mails (its set up for manually doing that) and the experia notes that the mails is not on the pop3 server anymore.
So a "don't delete message if deleted form server" would be the right thing..just that i dont have that in my settings.

nurps said:
Yes i have that option selected...the X1 is not deleting it from the server...its deleting it from the X1, after the mail is deleted from the server by my PC, on the next "send / reveicve" operation.
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Click to collapse
If the email is deleted/retrieved from the server by YOUR PC, the email is gone by the time you check for new email on your PHONE.
What you need to do is select the option to "KEEP MAIL ON SERVER" in your PC email program.
Either way, I don't think it's a good practice to POP your email from 2 different places (PC and phone in your case).

Of course its gone, but i dont download the mail AFTER its deleted by the PC...its allready on the X1 and it deletes it AFTERWARDS.
In fact my PC is set up to leave Mails in POP3 for 3 days..then they get deleted...and the X1 is set to dont delete any mails at all. But it does delete allready downloaded mails as soons as it finds out theyre not on the pop3 server anymore.
So back to the solution of this problem please?

The only way I found to keep messages on the phone is to delete them from inbox to the deleted items folder, they stay there till you delete them properly.
Im on btinternet and I dont like the idea of messages staying on the server so havnt enabled it.
What is the point of keeping messages on the server, can they be downloaded again?
I cant find an advanced explanation of how the phone interacts with the mail services so I just keep mail I need in the deleted folder in the phone, I even created a new folder in the phone called store to put emails in for keeps but they dissapeared from there as well !!
If you have important information in a mail, copy and paste the text to word or notepad just to be safe.

According to guap there should be a "don't delete message if deleted from server"-option but i cant find it. I cant believe that windows mobile mail software would be more stupid that a simple java email client i used the last to years before the experia.

sorry for delay
go in your inbox -> menu ->tools -> options -> message -> warn when delete message from list
this way you can say "no" and keep your message. Quite annoyng but it worked for me on my touch. Now I don't care about it
Anyway, if you are interested in a serious client I suggest to swap to something better then pocket outlook

I have this checked...but always clicking yes on every mail check to keep my mails from getting deleted would be to annyoing even if it would work.
So what serious alternatives are there? And are they fully integrated into the OS?

nurps, have you doubled checked the settings to ensure you aren't using IMAP. The wizard will try to use IMAP by default, which by the sounds of things is exactly whats going on.

Its pop3. 100% sure.

I have set up the same account with pop3 and imap, the phone still behaves the same, deleting messages that have been downloaded to and deleted from pc.
I think this is stupid behavior. There should be an option to keep some email on the phone and not on the pc.
Edit; Put it this way I have 2 pcs with outlook express on, I can check mail with each one and they download mail individually but they dont clear the other pc of mail do they ! (mmm.. ? maybe thats wrong eh ..).
I like to choose what to delete from a particular machine and what to keep on a machine.

problem with imap

I set up my e-mail app with my imap mail account and it recieves and shows me new mails, BUT:
- mails older then 1 week ago are not shown, I only see the mails I got last wednesday and mails I got since then, although there are a lot of older mails in my inbox
- when I delete a message it isn't shown in the mail app anymore but when I connect to my imap account from my computer the mail is still in my inbox
those are the two problems that annoy me the most with the mail app. can anybody help me sort out the problems?

d3l1 said:
mails older then 1 week ago are not shown, I only see the mails I got last wednesday and mails I got since then, although there are a lot of older mails in my inbox
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Click to collapse
This is a setting in the IMAP account setup. Go to your inbox, then Menu:Tools:Options, select the account from the list, "Edit Account Setup" and then click next a few times till you get to the screen with the pulldown menu for "Download Messages" and set it to "All messages"
d3l1 said:
when I delete a message it isn't shown in the mail app anymore but when I connect to my imap account from my computer the mail is still in my inbox
Click to expand...
Click to collapse
FWIW I also have an IMAP account and I'm not having this problem. You know that the phone doesn't automatically connect to your server when you delete an email?
As a test, try deleting and email on the phone and then manually doing a send/receive. THEN check your computer: the message should be gone. If it is, then all you're experiencing is normal behavior.

thanks I figured the first one out really soon after the post
to the second one, I'll have a try. the same issue is with marking mails as "read". when I connect from my computer they are still flaged as "new". will have a try your way. thanks!

Problem!! Email deleted on server side after using HD2 to check POP mail

Can someone tell me how to prevent email from deleting on server side when using HD2 to check POP email account?
i remmember there is a option to not delete email on server side, but i can't find it now in HD2...

Well . . .
Try the following:
Start->E-Mail->Select the account you want->Menu->options->
Click the account->Edit account Setup->5X<Next>->Advanced Settings->
When deletting messages - Select "Keep them on the server"
(I have not tested it, so it would be nice to know if it actually works as expected )

you only can change that using the email icon of Windows Mobile (tap start button left upper corner of the home screen and then tap email). Choose your account, tap menu (right lower corner of the screen), tap extra (scroll through the menu) - tap options - tap your account again - tap send/receive options - tap advanced (lower side of the screen) - and there you will be able to choose to keep messages on the server instead of removing them.
Edit: sorry Som3One, did not see your post! Directions to do it are the same IMHO

Som30ne said:
Try the following:
Start->E-Mail->Select the account you want->Menu->options->
Click the account->Edit account Setup->5X<Next>->Advanced Settings->
When deletting messages - Select "Keep them on the server"
(I have not tested it, so it would be nice to know if it actually works as expected )
Click to expand...
Click to collapse
Some30ne,
I know this is an old (ish) thread but I have been trying to get to the bottom of this problem since I got my HD2 in February.
The instructions above are perfect EXCEPT that the drop-down option "Keep them on the server" does not exist on my phone.
Weird
Anyone got any ideas?
I wonder if there is part of the registry that deals with these settings?
Cheers

The HD2 does NEVER delete POP e-mails after checking them, only after deleting them manually on the phone, and only if the above option is set for it.
If the e-mails disappear after you checked them once with your HD2, it's the server doing it, and it's the server configuration you need to check. For example Gmail archives mail automatically by default once they're retrieved via POP, so they're not in the inbox anymore and "disappear" on the next check. But that can be turned off.

Kilrah
Thanks for the reply.
The option to "Keep them on the server" does not appear in the drop down on my hd2. I get "delete them off the server" and "move them to server trash". so one answer is not to delete anything and simply alter the number of messages I am viewing.
I would appreciate having the option "leave them on the server" if anyone can work out how to do this, that would be great.
I wonder if the newer hd2s have fewer mail configuration options for e.g. Safeboxextender doesn't work on my phone whereas other users report this working.
Any help appreciated.

Remember that option only affects mail that you manually delete on the HD2, as theoretically the mail you'd delete would be spam or such, so having those deleted on server side is a plus. But simply don't delete any and you're fine.

ok, thanks Kilrah
I agree this is the only option at the moment.
Thanks for your time

on PC??
I found that "do not delete from server" can be ticked on my laptop (the one I synch my HD2 to...) in Outlook setup and that solves the problem posted by OP. So if OP uses Outlook, it should be that simple. Other email clients, I dunno...

piattj said:
I found that "do not delete from server" can be ticked on my laptop (the one I synch my HD2 to...) in Outlook setup and that solves the problem posted by OP. So if OP uses Outlook, it should be that simple. Other email clients, I dunno...
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Click to collapse
Are you syncing to Exchange or Outlook? If you Exchange sync, your outlook is making an "Exchange Connection" when you create the account. Otherwise, your outlook is making a POP3 connection. I think your "do not delete from server" implies that you are syncing HD2 to Outlook and Outlook is making a POP3 connection. That's why you need to stop Outlook from deleting the mails on the server.

Maybe I'm way off base, but I thought that this was normal behavior for pop clients... no way to use IMAP instead?

Perfect solution to the problem I was having as well. Thank you!!