Database Users

phone contacts mixed up with email contacts

I can't find an easy way to display my list of people I phone (about 110) without it being mixed in with all my contacts that Outlook has gathered from email (1766). I can call them up via SIM manager but it takes about 30 seconds to build the list .... and I'm not sure whether people I add in here are reflected in my Contacts and vice versa. I'm sure there's a market for an app that manages email and phone numbers separately
Mike

why ?
i moved all my sim contacts to outlook as soon as i got the xda
havent had any reason what so ever to have any on the sim

Two reasons really:
Searching through a huge list while driving is much more difficult than it used to be on my ordinary cellphone with just 100 plus entries, and secondly MS Voice Command (I think) has to build a database for all 1700 outlook contact entries - I think this might be why it's misbehaving.
...... but I don't see anyone else complaining about this, so maybe I'm just working in some weird way
Mike

Create a sub folder in outlook, and move all your email contacts to that folder, then of course you'll need to tell outlook, through the options, the location of the new folder to use for your email address book.
Then leave all your phone contacts in the default contact folder, and this is the one active sync uses when syncing.
This is all due to a limitation in Active Sync whereby you can't specify the folder to be used for syncing, even though, of all things, Nokia PC Suite will do this, whilst microsoft's own solution WON'T.
The other alternative some use, is to use CATEGORIES.
By tagging all your phone contacts with a category label, say for example phone, then you CAN set up activesync so that when it syncs, ONLY contacts of a certain Category are synced.
Hope this helps fit your problem.

Hey .... both of those suggestions sound good. I will experiment. Am I right in thinking though, that I then won't have any email addresses at all in my XDA2. I guess I can live with this, as I'm generally only replying to emails with the XDA2
Mike

the way i do it is to have a category in outlook; i use the category of peronal which is out of the box outlook and then in active sync you have the option of synching only people in a categoy. i have outlook 2003

mikesands said:
Hey .... both of those suggestions sound good. I will experiment. Am I right in thinking though, that I then won't have any email addresses at all in my XDA2. I guess I can live with this, as I'm generally only replying to emails with the XDA2
Mike
Click to expand...
Click to collapse
Er that depends.
Now I'm not sure what your original question meant?
The follow up implies that you do want Email address contacts on the XDA2.
So in simple terms, either you do want them, or you dont.
If you want a more prescriptive choice, let me know a bit more detail of what you are hoping to acheive, and I will let you know if there is a way or a workaround for it....
If only SOME contact records containing an Email address are needed by you on the XDA2, then just also tick them as a "Phone Contact" in the Category field, and these will then sync accross if you use Categories as the method.
Let me know exactly waht you mean...

actually your summary of what I want is pretty spot on. A few email addresses and ALL my phone contacts on the XDA. All my email addresses on the PC (I don't really care about the telephone numbers being on the PC). I followed your advice - but didn't think it through properly. I deleted all my contacts on the XDA, then set active sync on the PC to synchronise only the contacts I'd marked as phone contacts. Of course when it sync'd it decided to wipe out ALL the contacts on the PC. No matter - I have a backup - but incidentally I found that with just the 118 contacts from my SIM card loaded into the XDA, both Voice Command and Fonix were dramatically imroved.
Mike

If you open contacts, and then tap on the w, m, h, or e, you will see the available contact details for each person. Just set it to display what you want and it will be remembered between syncs.
IE. Joe Bloggs with a mobile (m), e-mail (e) or work phone (w), home phone (h). If you want the mobile phone number displayed, tap on the letter and choose M.
Cheerio
Howard

Vanishing sent messages / IMAP

I searched on this forum for the answer and could not find it, so I apologize in advance if I missed it. I am set up for email with IMAP and whenever I send a message from my desktop computer, those emails show up on my Qtec in the sent messages folder. However, when I send messages from my Qtec, they are sent, but vanish completely from my sent messages (or any folder) on my Qtec or my desktop. I have no records of the emails I have sent from my handheld. My temporary workaround has been to cc myself and then move the received email into the sent messages folder, but thats a pain and not the way its supposed to work. Thanks in advance.

did you look in the messaging app
under the menu iteoms tools then options ou see a tab called message.
make sure keep copies of sent items in sent folder is ticked.

I admit I've been Googling
I'm having the same problem on a different Windows Mobile 5 device; I've ticked that setting (as well as syncing the "Sent Items" folder), but the messages still disappear. The same problem occurred on my older Windows Mobile 2003 Second Edition device. Very odd.

bug in Pocket Outlook WM5 IMAP sent items problem
its a bug... Its unbelievable that they havent fixed it in WM5 either! I've also been struggling to use this, the keep copy of sent items option being ticked doesnt work with IMAP for some daft reason.
I did some searching on the internet, and the (apparent) reason is to minimise memory usage on the pocket pc, which is fine for POP but the whole concept of IMAP is that all the email is on the server not on the device! So it really is a lack of foresight on the part of microsoft not to think about this, after all this is a great business tool, so the need for decent IMAP checking of sent-items is essential when you are "on the move"
Come on everyone, lets all complain to microsoft to fix this, It seems another solution is to use "flex mail" which has the ability to use a memory card as storage. I'll let everyone know my findings on wether it is a better solution than the built in email pocket outlook client.
Derek

I just tried Flexmail... doesnt work...
I sent the following email to the developers to gain a bit of interest (hopefully)
----------------------------------------------------------------------------
Hardware: jasjar / xda exec - WM5
Version: 2.2
Mail Server Name: own webserver with IMAP support
Connection Used: GPRS
Protocols Used: IMAP
SMS Integration: on
Type of Issue: IMAP Synchronization
Beta version Used:
Issue:
Hi there, I installed your software to hopefully get around the problem where all pocket PC's do not allow access to the "sent items" folder from the device. As I wish to use this device for business it is vital that I can see what email's I have sent from either my desktop PC (running Outlook Express 6) and my xda when out of the office.
Your program seems to work fine (the trial version) but the sent items does not seem to be on the server, but locally stored, which again negates the whole point of imap.
On the Flexmail program, a folder called "Sent" exists which is not on the server. So I see no way of actually using your program to achieve what I need it for!!!
If you plan on fixing this in the next release please let me know asap... as a lot of people on xda-developers.com are scratching their heads in disbelief that microsoft has not fixed such a fundamental bug!
Regards
Derek Foley

I just tried Flexmail... doesnt work...
I sent the following email to the developers to gain a bit of interest (hopefully)
----------------------------------------------------------------------------
Hardware: jasjar / xda exec - WM5
Version: 2.2
Mail Server Name: own webserver with IMAP support
Connection Used: GPRS
Protocols Used: IMAP
SMS Integration: on
Type of Issue: IMAP Synchronization
Beta version Used:
Issue:
Hi there, I installed your software to hopefully get around the problem where all pocket PC's do not allow access to the "sent items" folder from the device. As I wish to use this device for business it is vital that I can see what email's I have sent from either my desktop PC (running Outlook Express 6) and my xda when out of the office.
Your program seems to work fine (the trial version) but the sent items does not seem to be on the server, but locally stored, which again negates the whole point of imap.
On the Flexmail program, a folder called "Sent" exists which is not on the server. So I see no way of actually using your program to achieve what I need it for!!!
If you plan on fixing this in the next release please let me know asap... as a lot of people on xda-developers.com are scratching their heads in disbelief that microsoft has not fixed such a fundamental bug!
Regards
Derek Foley

Solved - simple workaround
Yesterday I spent a few hours trying to solve the problem of seeing sent items on an xda and outlook express as well with IMAP.
After much "mucking around" with different email clients, and not to mention finding some that work with WM5, I eventually figured out a workable solution - It involves installing and using flexmail instead of pocket outlook that comes with the pda.
Flexmail runs as a trial demo... to purchase it is $19.95, it also has SMS capability, and after installing and a restart replaces the messaging link on the today screen.
http://www.pocketinformant.com/products_info.php?p_id=mail&dir=wm&tab_id=purchase
There is one extra step involved to make it work, so its not ideal, (see my earlier posting to the software company who make it) but it means you can achieve what you desired and see all emails sent from either the laptop/desktop pc and pda.
I think if you want to try this solution, It might be an idea to make sure you're using a memory card as this program can be configured to save emails to the memory card, which could be useful if you have large email attachment such as a scanned document, which might fill up the internal memory on the phone easily.
While digging around I found a Viking 2GB SD card (£40.26 ex vat)
http://www.ebuyer.com/customer/prod...hvd19wcm9kdWN0X3Jldmlld3M=&product_uid=104113
Instructions
1) install and configure flexmail on your xda/pda to access your IMAP server
2) set up an IMAP email account on your PC with a mail client (e.g. Outlook Express 6)
2) make sure synchronise is set on all folders on the PC and the pda
3) for reference - the IMAP "sent folder" on the server is called "Sent Items"
On flexmail, however, it stores any pocket pc outgoing emails in its own "local folder" called "sent". This is not uploaded for some strange reason.
Therefore to view the emails from anywhere, on flexmail, after sending, just open the "sent" folder and then go to the menu, and move the email into the imap folder called 'Sent-Items'.
A send and receive will upload these items, moving them out of the "local folder" and will then enable them to be viewed on any IMAP client - also on the pda from the same folder.
Flexmail also seems to support html email - which is nice! It has lots of configurable options and seems to be a great bit of software.
Obviously there might be some connectivity issues with larger file attachments over GPRS using IMAP. So try and find a 3G spot if you can - or someone's WIFI router for bigger attachments!
Derek

Solved - simple workaround
Yesterday I spent a few hours trying to solve the problem of seeing sent items on an xda and outlook express as well with IMAP.
After much "mucking around" with different email clients, and not to mention finding some that work with WM5, I eventually figured out a workable solution - It involves installing and using flexmail instead of pocket outlook that comes with the pda.
Flexmail runs as a trial demo... to purchase it is $19.95, it also has SMS capability, and after installing and a restart replaces the messaging link on the today screen.
http://www.pocketinformant.com/products_info.php?p_id=mail&dir=wm&tab_id=purchase
There is one extra step involved to make it work, so its not ideal, (see my earlier posting to the software company who make it) but it means you can achieve what you desired and see all emails sent from either the laptop/desktop pc and pda.
I think if you want to try this solution, It might be an idea to make sure you're using a memory card as this program can be configured to save emails to the memory card, which could be useful if you have large email attachment such as a scanned document, which might fill up the internal memory on the phone easily.
While digging around I found a Viking 2GB SD card (£40.26 ex vat)
http://www.ebuyer.com/customer/prod...hvd19wcm9kdWN0X3Jldmlld3M=&product_uid=104113
Instructions
1) install and configure flexmail on your xda/pda to access your IMAP server
2) set up an IMAP email account on your PC with a mail client (e.g. Outlook Express 6)
2) make sure synchronise is set on all folders on the PC and the pda
3) for reference - the IMAP "sent folder" on the server is called "Sent Items"
On flexmail, however, it stores any pocket pc outgoing emails in its own "local folder" called "sent". This is not uploaded for some strange reason.
Therefore to view the emails from anywhere, on flexmail, after sending, just open the "sent" folder and then go to the menu, and move the email into the imap folder called 'Sent-Items'.
A send and receive will upload these items, moving them out of the "local folder" and will then enable them to be viewed on any IMAP client - also on the pda from the same folder.
Flexmail also seems to support html email - which is nice! It has lots of configurable options and seems to be a great bit of software.
Obviously there might be some connectivity issues with larger file attachments over GPRS using IMAP. So try and find a 3G spot if you can - or someone's WIFI router for bigger attachments!
Derek

Solved - simple workaround
Yesterday I spent a few hours trying to solve the problem of seeing sent items on an xda and outlook express as well with IMAP.
After much "mucking around" with different email clients, and not to mention finding some that work with WM5, I eventually figured out a workable solution - It involves installing and using flexmail instead of pocket outlook that comes with the pda.
Flexmail runs as a trial demo... to purchase it is $19.95, it also has SMS capability, and after installing and a restart replaces the messaging link on the today screen.
http://www.pocketinformant.com/products_info.php?p_id=mail&dir=wm&tab_id=purchase
There is one extra step involved to make it work, so its not ideal, (see my earlier posting to the software company who make it) but it means you can achieve what you desired and see all emails sent from either the laptop/desktop pc and pda.
I think if you want to try this solution, It might be an idea to make sure you're using a memory card as this program can be configured to save emails to the memory card, which could be useful if you have large email attachment such as a scanned document, which might fill up the internal memory on the phone easily.
While digging around I found a Viking 2GB SD card (£40.26 ex vat)
http://www.ebuyer.com/customer/prod...hvd19wcm9kdWN0X3Jldmlld3M=&product_uid=104113
Instructions
1) install and configure flexmail on your xda/pda to access your IMAP server
2) set up an IMAP email account on your PC with a mail client (e.g. Outlook Express 6)
2) make sure synchronise is set on all folders on the PC and the pda
3) for reference - the IMAP "sent folder" on the server is called "Sent Items"
On flexmail, however, it stores any pocket pc outgoing emails in its own "local folder" called "sent". This is not uploaded for some strange reason.
Therefore to view the emails from anywhere, on flexmail, after sending, just open the "sent" folder and then go to the menu, and move the email into the imap folder called 'Sent-Items'.
A send and receive will upload these items, moving them out of the "local folder" and will then enable them to be viewed on any IMAP client - also on the pda from the same folder.
Flexmail also seems to support html email - which is nice! It has lots of configurable options and seems to be a great bit of software.
Obviously there might be some connectivity issues with larger file attachments over GPRS using IMAP. So try and find a 3G spot if you can - or someone's WIFI router for bigger attachments!
Derek

Outlook 2007 rules and sub folders

Hi all,
A quick question.
I just started syncing mail with my wm6 device.
Problem is i have rules forwarding mail to my pst. These mail messages do not get forwarded to my device, so i miss out on them until i come back to my pc with outlook.
I tried to move all the folders under inbox and it will sync mail but you dont get any notifications.
Is there an app that i dont know about? Has anyone doing anything differently or can you suggest something.
thanks in advance.

if all your mail arrives to both your desktop and your ppc you can mark an option to keep the mail on the server and delete them from the server only when they reach your PPC.. unless i missed your point..

I'm not sure if I understood correctly, but right at the moment I'm battling the issue of POutlook not being able to sync 'big' Outlook folders other than Inbox (so, no Sent Items, no custom folders, no Junk Mail ).
This is an inherent limitation (and a liability) of ActiveSync. You may have heard a few choice words on its subject... and believe me, they are all true. AS is just the barest bones, nothing but.
If you DO look for syncing Outlook folders other than just the Inbox, you'll have to shell out quite a few bucks. A moment ago I've finished testing Chapura's Pocket Mirror Professional, a piece of soft that acts a bit like an add-on (or possibly a gateway) to AS. Looks promising, works as advertised, and costs 50 USD. Sigh.
If you want to take a gander, HERE it is.
Best of luck.

To add a bit more info .. basically .. in outlook i have a personal folder (PST) and under that ill have employee1 .. employee2 etc ... so when i recieve a message from them the outlook rule moves it into the correct dub folder.
Now if a rule moves the message to the correct sub folder it doesnt send it as well to my HTC.
anything that doesnt have a rule .. ie just stays in my inbox .. will get forwarded on to my HTC.
So im looking for a way for it all to come to my HTC WM6 inbox.

test7875 said:
Hi all,
A quick question.
I just started syncing mail with my wm6 device.
Problem is i have rules forwarding mail to my pst. These mail messages do not get forwarded to my device, so i miss out on them until i come back to my pc with outlook.
I tried to move all the folders under inbox and it will sync mail but you dont get any notifications.
Is there an app that i dont know about? Has anyone doing anything differently or can you suggest something.
thanks in advance.
Click to expand...
Click to collapse
I use an Exchange 2003 server at work and outlook 2007 on my laptop and WM6 on my PDA and they all sync just fine. If you use Exchange, here is what I did:
All rules created on my laptop (Outlook 2007) are server side. You have the option of making rules either client side or server if you did not know.
I use Emoze ( www.emoze.com ) to sync everything up since for some reason I can not get activesync to work properly (certificate problem).
Check it out, it is free and it works very well.
I have 18 sub-folders that sync perfectly!
-asb

you can get them to sync but no notification
to get the emails to the phone just go to outlook on the phone and go to tools then manage folders and there you can check which folder you would like to sync to the phone
but the phone will not notify you when you get a new msg in anything other then the indox folder
still cant figure that one out

IMAP to gmail configuration?

Hi,
I'd like to configure Windows Mobile to make that the delete mail action in my gmail account archives the mail instead of deleting it.
I've read some post over the web talking about this issue, and giving some solutions, but none of them for Windows Mobile.
In essence, the solution implies to change the "label" that is associated with the delete action, so it must change from "[gmail]/trash" to "[gmail]/All mail" (this is my own interpretation of what I've read, very simplified ), but I don't know how to do this. I've searched the registry and the file system looking for some configuration entries, but I've been unable to find any
Any ideas? Is this possible to do?
(my ppc is a HTC TouchHD, by the way)
thanks

1 of the differences between imap and pop3 is that
imap dont delete the mails
you should try to change to pop3 in your pda

Use the IMAP connection and just move the messages to a folder on your PPC, this will change the tags in your gmail account. Thus moving the email from your Inbox to the folder of your choice.

Hi again,
Thanks Rudegar and Deedee for your replys. (sorry for my delayed answar, but I've been out of home some days)
Rudegar, I've been testing the pop3 access, but I have a problem. I use POP (with MS Outlook) in my main computer, so I always have my mails there and organized as I want (folders, subfolders, filters to delete, move, etc...) This is my main "mail box" and I like it this way 8·). The problem now is that if I download one mail from one pop3 "reader" (be it the PC or the PPC) the other one "loses" the mail. I suppose that gmail marks the mail as downloaded by pop so it is not "served" anymore. This makes the pop option "not an option" 8·(
Deedee, I've been playing a little more with the IMAP folders, and, as you say, I can move the messages to folders. The problem here is that this is not so easy as simply deleting it, and letting gmail to keep it archived. What I want is to be able to delete the messages but to be sure that there are kept safe by google, just in case ;·)...
What I want to do is exactly what is described in this page (http://vjarmy.com/archives/2007/10/tutorial_easy_archiving_for_gmai.php), but I don't know if there is some way to do the same in Windows Mobile
Thansk again for your help 8·)

it's done! well... in fact it has been always done! 8·)
As a nice "side efect" of using a spanish version of Windows Mobile, mails are never marked as "Trash", but as "Elementos eliminados", what, of course, gmail does not understands and treats it as a normal label. So emails are never sent to the trash folder, wich is what I wanted! 8·)
So problem solved! Thanks again for your pattience 8·D

Outlook in WM - sending emails from Outlook Account

Hi Everybody,
I recently got TP2 rhodium. The 1st WM system for me.
I tried to use Outlook in a "natural" way but I found some simple things I can't do.
Explain.
I have 3 accounts in my phone:
- "Outlook", which is synced with my company PC via ActiveSync.
- A "work account", that I use to receive and send emails using my company ISP (i.e. [email protected]) when I am away.
- A "personal account", that I use to receive and send emails using my personal ISP (i.e. [email protected]) when I am away.
Everything works: Outlook sync, work send-receive emails, personal send-receive emails.
The most simple thing I expect I can do is:
1) I sync Outlook via Activesync. So I get an updated copy of my pc inbox/outbox in my TP2. Including emails I didn't read yet.
2) I go away, get in the inbox of my phone outlook account and read emails. There's one I need to reply immediately!
3) I reply to that email, but...
the reply goes into the outgoing box but it remains there. It will be sent the next time I'll sync, but it will be next week.
I didn't find a way to use one of the 2 other accounts to send that email from inside the "outlook account". It's a reply, so I have to write it inside that account.
The most natural thing would be:
- an option in the "from" field allowing me to use one of the two accounts
- send the email
- watch it going in the outbox of my "outlook account", so that it will be synced the next time.
in addition,
if I send an email from my "work account", it will go into its outbox, but I cannot move it to the "outlook account" outbox, so that it can't be synced when I connect to my pc!!
I suppose many people encountered the same problem.
I tried to search, but I couldn't find any.
Anyone can address me to a solution?
I thank you all in advance.

Hi..
Thats what i did in the past.. i sync emails so that i know which ones i need to reply... but found it a hassle at times...
why not try using pop3 directly? Jus save a copy of emails on server.... i pop as and when i need... but only my outlook in laptop downloads emails.. i find it better in sense i have contorl when i use outlook.. but thats jus me and my 2cents..

Hi chuachongchee,
I hope I'll find a straight way for you and for me to do what I mean.
I can't believe it is not possible to do such an elementary thing with an almost 600€ gear and a WM at its 6th release!!! And such a cool design !!
Do outlook mobile developers ever work away from their pc?
I am not good in WM software "handling", but a lot of people is, and I am sure someone has already solved this issue.
Just hope I'll find one...

hi asamax,
Just confirming that I have a similar problem that would be solved if I could change the "From" field in the outgoing message (as with your problem).
I also have done a lot of searching and found nothing yet.
I have found that its possible to write "plugin" apps for
tmail (aka Outlook mail for WM) but found none that allow the change of the "From" field - annoying!

haongusa said:
hi asamax,
Just confirming that I have a similar problem that would be solved if I could change the "From" field in the outgoing message (as with your problem).
I also have done a lot of searching and found nothing yet.
I have found that its possible to write "plugin" apps for
tmail (aka Outlook mail for WM) but found none that allow the change of the "From" field - annoying!
Click to expand...
Click to collapse
Don't mind,
I am sure this will be solved.
Such simple change + Such evident miss.
Please skilled-xda-developers write an outlook hacked rev. allowing:
- choose the account in the email "from" field
- copy/move emails between different accounts folders
- some additional options for each accounts would be useful: default c/c and hidden c/c recipients.
the 3rd in the list allowed me to solve this issue in my old Nokia E70 (!!).
I just put a rule for incoming mail in my PC outlook: when I receive a mail in whic i am in hidden c/c AND in the from fields, move it in the sent items folder. But it was not a very clean way... I expect more from my brand new rhodium!!!