My apologies if this subject has been discussed before.
My Outlook Contacts currently holds about 2,100 records from around the world, which are primarily business contacts. As it would not be practical to sync everything to my imate, I put the most frequently called contacts into a custom category and sync that category only.
It has become a problem, however, when I need to have access to a contact which is not in my ppc and I have to wait to get to my pc.
Is there a way to segregate selected phone contacts for access by the ppc Contact software, and then have a separate contact database where I can put the rest of my 2,100 contacts for access anytime I want to, with full phone features?
To put it in another way, is there a ppc facility or a 3rd party software which can create and keep updated a Contacts database, with full phone features, but is separated from the regular ppc Contacts database (which is accessed by the phone)?
Would appreciate your suggestions. Thanks.
Not sure what the problem is, I have over 2.5K Contacts and still less than half my memory is used.
All of my Calendar, Tasks and the last 3 weeks of email.
My Contacts are also business related and are heavily Categorised with some Contacts being in 4 different Categories.
I'm using ActiveSync 3.7.1
No problem
I have the same numbers of contacs and I synch them everyday...
Synchronizing 2,100 is not a problem at all. What I want is not to see all of these 2,100 contacts everytime I want to dial a number through the Contacts directory. I want only about 4 dozen most-frequently called number to appear on this directory, with the rest in a separate database, referable only when I need to.
My question: Is this possible?
If you put [Categories] on your Contacts, you can view them by Category. The default is ALL Categories. e.g. I copied the ones on my SIM card to OL and gave them a uniquie Category - "AAA", so they'd be at the top of the list of Categories.
Then when I go into my Phone Book on the XDA, the first thing I do is change the selection from ALL Categories to "AAA".
Works for me.
Related
I can't find an easy way to display my list of people I phone (about 110) without it being mixed in with all my contacts that Outlook has gathered from email (1766). I can call them up via SIM manager but it takes about 30 seconds to build the list .... and I'm not sure whether people I add in here are reflected in my Contacts and vice versa. I'm sure there's a market for an app that manages email and phone numbers separately
Mike
why ?
i moved all my sim contacts to outlook as soon as i got the xda
havent had any reason what so ever to have any on the sim
Two reasons really:
Searching through a huge list while driving is much more difficult than it used to be on my ordinary cellphone with just 100 plus entries, and secondly MS Voice Command (I think) has to build a database for all 1700 outlook contact entries - I think this might be why it's misbehaving.
...... but I don't see anyone else complaining about this, so maybe I'm just working in some weird way
Mike
Create a sub folder in outlook, and move all your email contacts to that folder, then of course you'll need to tell outlook, through the options, the location of the new folder to use for your email address book.
Then leave all your phone contacts in the default contact folder, and this is the one active sync uses when syncing.
This is all due to a limitation in Active Sync whereby you can't specify the folder to be used for syncing, even though, of all things, Nokia PC Suite will do this, whilst microsoft's own solution WON'T.
The other alternative some use, is to use CATEGORIES.
By tagging all your phone contacts with a category label, say for example phone, then you CAN set up activesync so that when it syncs, ONLY contacts of a certain Category are synced.
Hope this helps fit your problem.
Hey .... both of those suggestions sound good. I will experiment. Am I right in thinking though, that I then won't have any email addresses at all in my XDA2. I guess I can live with this, as I'm generally only replying to emails with the XDA2
Mike
the way i do it is to have a category in outlook; i use the category of peronal which is out of the box outlook and then in active sync you have the option of synching only people in a categoy. i have outlook 2003
mikesands said:
Hey .... both of those suggestions sound good. I will experiment. Am I right in thinking though, that I then won't have any email addresses at all in my XDA2. I guess I can live with this, as I'm generally only replying to emails with the XDA2
Mike
Click to expand...
Click to collapse
Er that depends.
Now I'm not sure what your original question meant?
The follow up implies that you do want Email address contacts on the XDA2.
So in simple terms, either you do want them, or you dont.
If you want a more prescriptive choice, let me know a bit more detail of what you are hoping to acheive, and I will let you know if there is a way or a workaround for it....
If only SOME contact records containing an Email address are needed by you on the XDA2, then just also tick them as a "Phone Contact" in the Category field, and these will then sync accross if you use Categories as the method.
Let me know exactly waht you mean...
actually your summary of what I want is pretty spot on. A few email addresses and ALL my phone contacts on the XDA. All my email addresses on the PC (I don't really care about the telephone numbers being on the PC). I followed your advice - but didn't think it through properly. I deleted all my contacts on the XDA, then set active sync on the PC to synchronise only the contacts I'd marked as phone contacts. Of course when it sync'd it decided to wipe out ALL the contacts on the PC. No matter - I have a backup - but incidentally I found that with just the 118 contacts from my SIM card loaded into the XDA, both Voice Command and Fonix were dramatically imroved.
Mike
If you open contacts, and then tap on the w, m, h, or e, you will see the available contact details for each person. Just set it to display what you want and it will be remembered between syncs.
IE. Joe Bloggs with a mobile (m), e-mail (e) or work phone (w), home phone (h). If you want the mobile phone number displayed, tap on the letter and choose M.
Cheerio
Howard
Hi @ all
this is my first post here. Hooray!
I have recently purchased a Hero, so far everything is running nicely. I am using my old SIM-Card, on which all Phone Numbers are stored. The Numbers/Names are displayed and usable on the Hero as well as Google Mail Contacts (mostly email only), which I have edited online.
I am looking for a way to transfer/synchronize my SIM-numbers TO Google Mail, so I can merge Phone No. with the existing Contacts or at least use copy & paste to merge them. I simply do not want to type 200+ numbers into Google Mail Contacts manually. Google Mail synchronizes perfectly with the hero but not the "old" numbers from the SIM card.
Any ideas anyone?
Kind regards
Chris
Well, since there seems to be no other solution, I ended up installing the Nokia PC Suite, exporting my SIM-Contacts to Outlook Express, from there to GMail, sorting/merging them and then synchronization with the Hero. Long way round....but beats typing in a lot of Numbers.
C.
wow, that was unnecessary!
In the people application, press menu and then import.
select google from the list and it will import all your SIM contact into the google group that will then be synched to your Gmail and then you can edit them there.
that's what it is supposed to do....of course, if you weren't getting the google option, then it was not unnecessary and i just look like an idiot!!
Hi all,
I've tried a search for a solution, but couldn't find it immediately:
I've a lot of contacts divided over subfolders in my Outlook. Apparently activesync does not work with subfolders: huh!?
Is there a new version I can download?
I really need the different maps, I can't work with categories
Regards
Koen
I don't think this is possible. I had the same problem as you.
What I did is to organize my contacts "by category" so instead of using sub folders assigning each contact to a specific category in Outlook. You can then view them in Outlook "by category" and filter in Windows Mobile by category.
I agree that this is a serious problem. With some of my contacts I've gone into Outlook (that I sync with) and placed a zz_ at the front of the "File As:" entry.
Then at least all of these contacts will be at the bottom of my list.
The other thing I've done is created an excel spread sheet (or even an html file) with a list of contacts that I don't want on my main list and copied that file to my phone. Sometimes I open that to find names and then copy and paste it into my phonebook.
Welcome to Activesync! This goes right back to the first Pocket PCs, Microsoft have shown no iterest in adding this functionality.
The only way you can do this is by using different sync software, which maps folders in outlook to categories on your phone. Works well for me.
mr_Ray said:
Welcome to Activesync! This goes right back to the first Pocket PCs, Microsoft have shown no iterest in adding this functionality.
The only way you can do this is by using different sync software, which maps folders in outlook to categories on your phone. Works well for me.
Click to expand...
Click to collapse
Which alternate sync software are you using?
Thanks
Sync MS Outlook Contact Sub Folders
Roobuls said:
I agree that this is a serious problem. With some of my contacts I've gone into Outlook (that I sync with) and placed a zz_ at the front of the "File As:" entry.
Then at least all of these contacts will be at the bottom of my list.
The other thing I've done is created an excel spread sheet (or even an html file) with a list of contacts that I don't want on my main list and copied that file to my phone. Sometimes I open that to find names and then copy and paste it into my phonebook.
Click to expand...
Click to collapse
Hi All
Yes I know this answer is a little late... But it might help others
If you want to Sync MS Outlook's Contact Sub Folders you need - Chapura PocketMirror Professional
I've used it for many years and excellent bit of kit (only used with office 2003)
Just checked online and they have gone 'bust' but I still have the software & in daily use - PM me if req'd
On my pc i have set up the main contacts folder and a subfolder which contains all my mobile numbers [all nicely ordered etc!]
Is there anyway I can make the activesynch see this mobiles-sub_folder to sych with rather than just the main "contacts" folder of email addresses?
I tried importing from SIM and the process is screwed up:
What was "John Smith" home number on my SE (backup to SIM)
imports as "forename" - blank
Surname - smith; John/1"
So I don't think I could even use the re-sorting cab file to re-order them first name/Surname and would have to edit >180 contacts unless I can synch with the Outlook Folder.
Help Appreciated!
I didn't even know you could make additional folders in outlook...
You should merge the contacts, as in so that mobile and e-mail address for the same person are in the same contact - as it's meant to be.
If you want to differenciate, use categories.
If you don't want to / can't merge, or they're simply completely different people, I'd assign let's say a "phone" category to all your phone contacts, a "mobile" category to the mobile ones. Then move all the "mobile" ones into the main folder.
You can always filter by category afterwards, both on outlook and on the phone.
Okay thanks
Reading around, I see that ActiveSync can't synch with sub-folder.
It is rather poor that MS software will not do something with MS software than a 3rd party App [that Ericsson provided] will do.
When I purchase a smartphone with Windows mango (7.5) I had to import my contacts from my PC, which records were in outlook. The transfer was made via Windows Live (I use a software name companionLink Sync ) and then to the phone.
However (contrary what I had in my HTCHd2 with WM6.5) I have this problems:
1) Do not visualize the contacts in the form that i had in Outlook (contacts jobs appeared under the name of a company and personals contacts with the name .. etc..with categories, and diferent form of view
2) When I have two similar names (the same name, but diferent persons) of different companies, now appears to me all in the same contact (same name) with two job contacts and two telephone number (if I not answer a particular call and go to history never really know who called in these cases, because appears One name, several companies, several numbers, in the same contact)
3) When the phone to ring only appears to me the first and last name, no indication of the company ...
I think this is a back step from the WM6.5, where the connection with the outlook was suberb.
If you have any suggestions or knowledge of apps that replace these features thanks.